The first commercial model of the Xerox machine was roughly the size of two washing machines, weighed about 650 pounds, and was prone to overheating.
However, it’s a godsend for secretaries as they no longer need to use lousy carbon paper or go to third-party external print shops to make quality copies. Its core technology was later carried over to printers and scanners and has remained so since the 1930s.
Smartphones have simplified these once cumbersome tasks in the workplace and become a productivity machine that provides a quick and simple on-the-go scanner to manage your physical paperwork. Elite tools that were once expensive have now become mainstream through mobile scanner apps.
There are many scanner apps to choose from for your iOS device, but we’ve narrowed the field down by isolating the features we think are most useful. These include optical character recognition (OCR), image quality, ease of use, diverse formatting and sharing options, security, editing and annotation features, and reasonable prices.
Swiftscan combines an easy-to-use layout, superb image quality with solid OCR results and sharing options. It’s also a great tool for working with PDFs, whether you want to sign it, add notes, or highlight some important sections. You can even rearrange, delete or add more pages, precisely crop scanned images and correct them for geometric distortion.
It does not perform OCR in the cloud or send your data to its servers, so your personal information is safe from authorities and hackers. It also offers PDF encryption so you can password protect your files.
You can adjust auto crop, rotate, apply filters, and name your scanned files, but after saving the scan you cannot go back and change the filter; you have to refresh scan. You can then share it via email or as a TXT file and upload all the scans automatically to cloud services including Dropbox or Google Drive, and note-taking apps like Evernote.
Other neat useful features include dedicated multi-page scanning, passcode and Touch ID app locking, Wunderlist integration, and automatic text recognition in 60 languages.
However, Scanbot does not have presets for different types of content. For example, if you scan a business card, it won’t automatically add that person to your contacts. It also cannot reliably recognize handwritten text. Instead, it uses the Actions feature to analyze OCR results and extract email addresses, URLs, and other actionable elements.
Microsoft Office Lens
This free scanner app is designed to take pictures of notes, documents and whiteboards saved in Word, PDF or PowerPoint file formats. Office Lens is ad-free and lets you save your scans to the cloud via OneDrive or OneNote.
Its user interface is simple and easy to use, although you must have Word installed on your iOS device to access the scan results, and you can only share files within the Microsoft Office family of apps and services. .
Besides the usual image filters, Office Lens has separate modes for scanning business cards and whiteboards with different and useful results. However, it doesn’t magnify the corners while manually adjusting the crop, so it’s harder to get accurate results.
This enterprise-grade scanner app can scan various documents from receipts to invoices, contracts etc. It converts scanned files to PDF, which is automatically uploaded to cloud storage services like Dropbox, Google Drive, Evernote, OneDrive and Box. You can also invite team members to view and comment on scans, but they must have a user account.
Its advanced editing feature allows you to add watermarks and annotations to documents for a more professional look, and you can add a passcode to documents for added security.
You can download it for free or upgrade to one of the affordable premium plans that come with 10GB of storage and other nifty features like bulk downloading of documents and sending document links with protection. by password.
Evernote is scannable
This powerful little scanner app scans everything you put in front of it and sends it to your preferred storage or your Evernote account.
It also allows you to share scans with others, but it does it intelligently. For example, if you’re in a business meeting and you’ve granted Scannable access to your calendar, you can scan the minutes of the meeting and Scanable will ask you if you want to share the image with other people. attendees do not, as long as they are listed in the meeting invitation.
You can scan receipts, business cards, sketches, paper documents or multi-page documents and Scannable will automatically store and organize the scan results, crop them automatically to remove the background and enhance them to readable text.
It also automatically adds the contacts from the scanned business card to the business card on your device, and you can call or email the person or visit their website with a single tap.
This is an iOS-only scanner app that can scan text in 193 languages using OCR. It can scan printed and handwritten text, and works with 12 file formats including PDF, DOCX and TXT while preserving the original document format.
Its easy-to-use annotation tools let you add notes to text and signatures, and with the BookScan feature, you can easily digitize books. FineScanner can also remove the background and automatically enhance the final image to highlight graphics or highlight text.
Your scan results can be shared via email, or you can save them to cloud storage services like Dropbox, Google Drive, iCloud Drive, and Evernote. The app is free but offers in-app purchases if you want more capabilities or more storage.
Mobile scanning apps can go where your physical scanner can’t like your office lunch or your school library. Plus, they’re a great stop if you only have a few documents to scan from time to time and share them easily without heavy machinery.